Ofgem is looking for six Private Secretaries to support senior leaders across the organisation. The roles are an opportunity to work at the centre of the organisation, either in a Private Office or in the CEO’s Delivery Unit, and will involve working closely with Ofgem’s senior leadership team, as well as with teams right across the organisation, on a number of challenging and high-profile issues.
As Private Secretary, you will act as a high-level gateway between the senior leader and their teams, the wider organisation, and the external environment, ensuring that their time is optimised, information flows are prioritised, and teams are steered to deliver the right outputs on time. You will need to develop expertise quickly, ensuring that you’re able to dive into some areas in more depth when required, coordinating progress and ensuring delivery on some high profile, cross-cutting areas. You will have a key role to play in driving high performance and ensuring the organisation operates effectively, which is key to delivering on our goals of protecting consumers and facilitating the net zero transition. If you thrive on fast-paced, highly varied work where every day is different, enjoy building and managing relationships, and are assured in engaging and influencing at senior levels this role is for you.
We welcome candidates from all backgrounds, and especially welcome individuals from underrepresented groups. While these are full time role, flexible working patterns are welcome.
Key Responsibilities
Act as a conduit for the senior leader across the organisation, representing their views effectively to steer teams, and filtering and synthesising information coming in.- Bring organisational and coordination skills to cross-cutting areas as required, setting timetables and milestones and ensuring delivery to time.
- Ensure papers, briefings and submissions meet quality standards and expectations before submission, providing feedback as necessary to teams.
- Review, summarise and advise on submissions, correspondence, briefing and speeches as necessary, on a wide range of topics.
- Proactively build effective relationships on behalf of the senior leader with staff at all levels within Ofgem, regulatory bodies, government, and external stakeholders as necessary – and where necessary represent them in meetings to ensure their views are represented and any actions tracked to completion.
- Attend meetings, ensuring the senior leader is briefed, providing on the spot advice as required and actions are tracked to completion.
- Work collaboratively with the Private Office network across Ofgem.
Key Outputs and Deliverables
Play a key role in the immediate and wider Private Office and Secretariat network, supporting others and ensuring delivery of the team’s shared objectives.- Delivery of any relevant coordination projects to time and a high standard.
- Smooth running and efficient administration of relevant Private Office tasks.
- A solid understanding of the senior leader’s views and working style and provision of reliable steers to the organisation.
- Strong relationships with internal and external stakeholders – underpinning resilience in a crisis or when dealing with sensitive or contentious issues.
- Senior leaders well briefed on relevant issues in a timely manner.