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LGIM Real Assets are looking for an EA who can bring all their skills to bear in this fast-paced, dynamic role. You will be supporting a busy Senior Exec and his team who are looking for someone with outstanding diary management skills, the ability to provide solutions and become an integral part of the team. We want to hear from you if you relish a challenge, can demonstrate resilience and enjoy an environment where every day is different.

• Proactively and strategically manage the diaries for the Global Head of Real Assets and Head of Strategic Change, ensuring they are fully prepared for all meetings:
• 1:1's with direct reports and key internal stakeholders
• Daily catch ups with both key stakeholders to run though diaries, resolve queries and flag major events, speaking engagements and ensuring materials are prepared in a timely fashion, liaising with the relevant stakeholders to achieve this.
• Liaise with LGIMA regarding attendance at Monthly US Real Assets SteerCo meetings, LGIMA Strategy Sessions and Board Meetings.
• Ensuring meetings rooms are booked for meetings as appropriate to ensure privacy and confidentiality (Board Meetings, Performance Reviews, etc)
• Be an ambassador for the Global Head of Real Assets and Head of Strategic Change both internally and externally
• Anticipating key stakeholders’ needs, proactively resolving diary clashes and proposing ideas to resolve these
• Ensuring Mid and End of Year Performance Reviews are scheduled on behalf of key stakeholders, ensuring that their direct reports submit documents ahead of meetings for review. In addition, ensuring key stakeholders are prepared for their own Mid and End of Year Performance Reviews.
• Colour code the diary in a consistent manner providing ‘at a glance’ clarity for key stakeholders regarding meetings that need to be attended, where apologies have been given, etc.
• Ensuring that the diary is clearly marked where papers are available for meetings and annotate the diary with regard to apologies or any other matters of interest for meetings. When appropriate, providing hard copies of meeting materials.
• Build a strong working relationship with the Business Manager on the Strategic Change tam and liaise closely with them regarding any diary conflicts in the first instance.
• Working with Company Secretariat to ensure that all Real Assets Board meetings are set up in the correct order, with the appropriate attendees and that relevant information is included in the Company Secretariat meeting requests. In addition, understanding whether hybrid meetings are appropriate.
• Be the point of contact for external bodies of which the CEO is the Chair/Board Member/Trustee
• Developing good relationships with external stakeholders
• Overarching oversight of, and responsibility for, the Business Support team
• Arranging, chairing and providing the agenda for the monthly Business Support team meetings.
• Dealing with matters on behalf of and providing guidance to the Business Support team, eg performance, focus areas, personal development, technical training.
• Recruitment of permanent and contract PAs for the Real Assets platform.
• Being a role model to the Business Support team for LGIM’s behaviours: purposeful, collaborative and straightforward.
• Ability to demonstrate leadership capabilities, eg taking decisive action, thinking strategically about how the team supports the business, understanding when team members might need additional support or training.
• Approvals on internal systems
• Expenses, raising purchase requisitions and setting up new suppliers when necessary
• Travel and accommodation, ensuring comprehensive itineraries are created and clear to key stakeholders ahead of travel
• Occasionally take minutes at meetings as and when required.
• Ability to undertake ad hoc projects such as in-person or virtual meetings or events, either internally or externally. Ability to deal with and overcome IT issues that might arise (eg, using WebEx or other similar platforms).
• Speaking events: ensuring there is time in the diaries to prepare and that any stakeholders involved are fully prepped and briefed ahead of time to ensure timely production of materials.
• Dealing with ad-hoc, often urgent, diary requests which can require co-ordination of a significant number of senior level diaries.

• Proven track record working as an Executive Assistant supporting senior executives with complex, ever-changing priorities and deadlines
• Ability to demonstrate gravitas, credibility and leverage relationships to complete tasks
• High levels of proactivity required along with good decision-making skills and being ‘one step ahead’
• Ability to challenge requests and provide alternative solutions
• Ability to influence and persuade in a calm, diplomatic and positive manner
• Strong collaboration skills with the ability to be the cornerstone of a team
• Flexible in approach to projects/workload
• Ability to adapt to new and changing situations
• Excellent communication skills both verbal and written with the ability to draft communications on behalf of key stakeholders
• Resourceful with highly developed problem-solving skills
• Results driven and goals focused
• A wealth of experience of administrative and PA/EA responsibilities with a proven track record of working in an investment management/financial services environment
• Highly organised with proven ability to run complex and ever-changing diaries
• Ability to work closely with and interact in a team environment
• Happy to work with minimum supervision and use own judgement in order to make good commercial decisions
• Strong interpersonal skills required in order to build relationships internally and externally

When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.

If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave.

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of – both for our own products and at a range of high street stores and online offerings.

The brand with the brolly is choosing today to change tomorrow.

Since 1836, we’ve grown to become one of the world's largest asset managers, homebuilders, pension providers and insurance brands.

We’re all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders - helping to shape a better future for society and the planet.

We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.

At L&G, you’ll find a balance that helps you be your best. Empowered by hybrid working, we’re supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.

Today, there’s over 10,000 of us, working towards our mission, with plenty of opportunities to grow your career as we grow L&G. Will you join us?

The world of investment is changing. Our vision at Legal & General Investment Management is to create a better, more sustainable future through responsible investing. We work in partnership with our clients around the globe to deliver positive long-term outcomes, while rising to the challenges of a rapidly changing world. Our clients include institutional pension funds, financial institutions, local authorities and sovereign wealth funds. To meet our clients’ complex and evolving investment needs, our investment strategies cover a broad array of asset classes and styles, including equities, bonds, property and alternatives, as well as multi-asset funds. We’re focused on continuously innovating our investment products, maintaining our reputation as experts across all asset classes, and striving to build a more responsible and sustainable future.

Great minds don’t have to think alike, so we welcome voices from all backgrounds. Bringing together people with different life experiences helps us build empathy with our customers and drive innovation.

We don’t just talk about it, we actively promote diversity and equitable opportunities for all. That means our employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status. In fact, we embrace every dimension of diversity to reflect the customers and communities we serve.

We think it’s important to create an inclusive environment where we can all belong, contribute and drive progress, where you can develop and grow, and be empowered. We want you to use your voice to help us build a better tomorrow.

We all work differently, and have different needs, which is why. we’re always open to discussing flexible working arrangements. Likewise, we’re committed to finding reasonable accommodations for candidates with specific needs during our recruiting process.

So whoever you are, wherever you are, whatever your story, we'd love to hear from you.

If this opportunity excites you but you’re not sure you meet all the requirements, or you’d like to know a bit more, please contact Laura Spencer-Jones at laura.spencer-jones@landg.com (https://www.linkedin.com/in/laura-spencer-jones-0b8b02181/).

If you’d like to be considered for this role, please submit your application through our careers website as we’re not accepting email applications.