Position: HR Assistant
Division: HQ
Location: London
Reporting to: Head of HR
Number of Positions: 2
Purpose of the Role
To provide a high-quality and cost-effective HR service within Colas Rail. To ensure the effective operation of internal administration and recruitment processes, and to provide first line support for HR related queries in assigned business unit/units.
The role requires confidentiality, flexibility, dedication, and commitment, and includes inputting data into numerous HR Systems, key performance indicator reporting, and first point of contact responsibilities for recruitment, onboarding, and HR related queries.
Key Areas of Responsibility & Accountability
HR:
- Ensure effective delivery of all internal HR administration processes including contract preparation, contractual changes, processing BPSS checks, new starters, probation periods, transfers, MFA triggers, terminations, inductions, and HR data management.
- Provide first-line assistance with HR queries from employees via dedicated phone line and inbox including advising on employee benefits and pay queries. Ensuring matters are dealt with to a high standard and in a timely manner.
- Prepare and analyse HR data as required including monthly board reporting, absence management and salary survey completion.
- Produce and issue contracts of employment and offer letters, ensure that eligibility documentation is provided, and copies retained.
- Administer and update the HR systems and conduct maintenance of employee records.
- Support the company's attendance management procedure via proactive management of sickness, ie chasing of certificates; identifying trends, ensuring that relevant return to work interview paperwork is retained, monitoring long term sickness, referrals to Occupational Health etc
- Assist with development and maintenance of HR policies and procedures including maintenance of HR intranet.
- Involvement in HR projects as required including TUPE processes, employee engagement, policy & procedure review and organisational design/ changes.
- Provide administration support for wider HR team as requested.
- Manage the probation review process
- Process leavers and ensure the HR system is updated and relevant documentation is sent to the employee.
Recruitment:
- Assisting the recruitment team and arranging of interviews both face to face and via teams.
- Process the relevant recruitment administration for new starters such as Colas Rail Contract Offer Forms.
- Ensure communication regarding the recruitment process is managed timely and effectively.
- Help the Recruitment team with advertising approved vacancies on the Colas Rail website and external platforms.
- Advertise, track and update candidate status as appropriate on HRIS.
- Undertake pre-screening questionnaires with candidates if required.
- As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
- Any other reasonable duties as required from time to time.
Person Specification:
The jobholder will have demonstrable experience as an HR Assistant or Coordinator and be used to operating in a fast-paced environment. Strong customer service and Microsoft Word/Excel skills with attention to detail and the ability to learn quickly is also required, alongside a willingness to travel on occasion to sites across the UK when needed.
Qualifications/Experience:
- Relevant HR qualification or demonstrable experience
- Excellent communication skills, both written and verbal
- Ability to prioritize work, and achieve deadlines
- Excellent attention to detail and organizational skills
- Team player with an ability to work on own initiative
- Customer focused
- Highly proficient user of Microsoft Office, especially Word and Excel
- Experience of using HR systems
- Basic understanding of HR practices and employment/recruitment legislation
- Experience of working as part of a team in a client-focused environment to meet challenging deadlines in a volume orientated resourcing/recruiting environment
And what do we offer?
At Colas Rail we know how important job satisfaction is for everyone to support with life at home, your health and financial well-being. We are the Winners of the Health and Wellbeing Strategy of the year for 2022/2023. Here's what we offer:
- Competitive Salary
- 26 days Annual Leave
- Industry leading Life Assurance
- Healthcare Cash Plan
- Wellbeing Employee Assistant Programme
- Pension Scheme
- Eye Care Vouchers
- Long Service Award
- Season Ticket Loan
- Occupational Health Service
About Us
Joining Colas Rail UK provides the opportunity to not only establish yourself within one of the rail industry's biggest and most prestigious, multi-disciplined contractors, providing you with a springboard that can take you career to new heights.
We take pride in nurturing talent and providing opportunities for you to unlock your potential at whatever stage you are in your career. We encourage cross-collaboration and innovation and if you are interested in learning Colas Rail will enable that.
Every day we work together safely to solve real problems, with a shared goal of enhancing the Infrastructure and Logistics which is key to the UK Rail Network and wider Supply Chain. Everyone here has a voice and we encourage all to speak up, discuss their ideas and implement them.
We are always looking for passionate people to join our business and with several bases across the UK, there are plenty of opportunities to join our vibrant and diverse teams.
Colas Rail hold three core values: Caring, Sharing and Daring. We take care our of our employees, always ensuring safety is a top priority and we nurture our collective wellbeing. We share a passion for what we do, celebrate our achievements and value high standards like nowhere else. We dare to take on new challenges, we are one of the international leaders in our industry. We keep on innovating, expanding, and conquering new markets.
The performance of Colas Rail UK is dependent upon improving and developing the skills and abilities of all employees, and our Equal Opportunities Policy, above all else, aims to achieve this objective.
Behavioural Skills
- Engage and Care- Engage and stay close to our client. Provide sustainable solutions that you truly care about and join us in having an impact on the Infrastructure of the UK.
- Execute and Share- Share our joint passion for the important work executed every day at Colas Rail. Share in our success, our diversity, our development and execute our project plans.
- Energy and Dare- Display the energy of a leader, champion your teams. Dare to think innovatively and explore new horizons
We are committed to the Disability Confidence Scheme, as such we operate a Guaranteed Interview Scheme. If you are a disabled candidate and have the skills, or the experience for the job we will interview you. Just let us know in your application form. If you require adjustments, would like to discuss how we can best facilitate your candidate journey, please reach out to us.
We are a Second Chance Charter employer, committed to ensuring that people with convictions have opportunities for employment