POSITION SUMMARY: The Project Coordinator contributes to the University’s success in serving Master of Clinical Mental Health Counseling students and meeting strategic goals by providing administrative support to the College of Arts and Sciences leadership and faculty.
ESSENTIAL FUNCTIONS:
Faculty and Student Assistance
- Address internal and external inquiries with frontline oversight of phone calls, walk-in traffic, and general questions/communications for the Master of Clinical Mental Health Counseling (MCMHC) program.
- Assist MCMHC faculty with printing, office supply needs, technology assistance, and other needs as approved by Program Director or Dean.
Clinical Mental Health Counseling Program Support
- Using Tevera, perform data entry of required practicum student information.
- Assist faculty, site supervisors, and students with Tevera questions.
- Manage, update, track, and provide validated reports of practicum information within Tevera as needed by Program Director and assigned faculty.
- Provide program queries in PeopleSoft to support program assessment
- Facilitate MCMHC Licensure paperwork per student requests
- Maintain and submit list of students eligible for registration for the NCE/NCMHE and submit to appropriate parties.
- Manage budget, contract renewals, and expenditures in support of grant funding from BHECN
- Attend MCMHC faculty meetings to draft and archive meeting minutes
Clinical Mental Health Counseling Accreditation Support
- Assist faculty with coordinating the schedule and delivery of program assessment as required for CACREP accreditation.
- Support accreditation renewal applications, site visits, reporting, and other support needs in coordination with the Program Director and assigned faculty.
Clinical Mental Health Counseling Program Residency Support
- Provide administrative support for the planning and execution of all Clinical Counseling residencies with the Program Director and assigned faculty
- Maintain and communicate residency schedules, speaker/guest agreements, room reservations, and other event needs.
- Coordinate supply orders, including meals, snacks, and general supplies for on-campus residencies.
- Coordinate and distribute residency welcome boxes to all enrolled students so they are delivered before the event start.
INDIVIDUAL CONTRIBUTOR COMPETENCIES:
- Initiative - Takes prompt action to accomplish tasks and meet goals and objectives.
- Service Orientation – Applies effective interpersonal and problem-solving skills when responding to students and faculty.
- Quantity/Quality of Work - Pays close attention to detail. Strives to achieve accuracy and consistency in all tasks.
- Teamwork– Encourages team unity by interacting positively with co-workers by sharing information or expertise, working together to solve problems, and putting team success first.
- Time Management - stays focused, uses time effectively, and prevents irrelevant issues or distractions from interfering with work completion.
- Student Focus - the ability to keep the student at the center of what we do and why we do it. Exhibits passion for improving the educational experiences of our students by creating lasting partnerships with employers, community colleges, school districts, and the community.
- Inclusivity - Understands each individual is unique; recognizes individual differences along the dimensions of race, ethnicity, gender, sexual orientation, age, mental or physical disability, marital status, veteran status, education, training, position, and level of authority, seniority, full-time or part-time status.
Education: High school diploma or equivalent required; Associate’s degree or higher in Business Administration, Project Management, or related field preferred.
Experience: Minimum of four (4) years experience performing administrative support duties. Experience in an education environment is preferred.
- Strong problem-solving skills, detail-oriented, and excellent organizational, planning, and follow-through skills.
- Ability to maintain confidentiality following University policy.
- Flexible to meet changing priorities to achieve business objectives.
- Excellent oral and written communication skills.
- Strong customer service orientation with the ability to interact warmly and professionally with students, faculty, and staff.
- Organization/project management administrative support experience.
- Computer-literate
Computer Skills: Experience with various software applications, including Word, Excel, Access, TEAMs, Zoom, Oracle/PeopleSoft, PowerPoint, Outlook, and databases. Must be willing to learn new software for increased efficiency.
Certificates & Licenses: N/A
N (Not Applicable)
Activity is not applicable to this occupation.
O (Occasionally)
Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)
Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements:
- Ability to sit for long periods.
- Occasionally lifting up to 25 pounds.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
- The noise level in the work environment is usually quiet in office settings and moderate in other situations.
- Works with critical deadlines, i.e., often under extreme stress.
- Works in a normal office environment using a personal computer.
NOTE: The statements above are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at www.bellevue.edu/student-support/consumer-information/consumer-information, provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at www.bellevue.edu/student-support/consumer-information/pdfs/annual-safety-report.pdf, provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer.