Position Title
Administrative Assistant II (S04661P)
Job Family
Administrative Support
Position Status
Full-time
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Possibility for remote work up to three days each week.
Open to
External and Internal
Salary
Salary is commensurate based on qualifications and relevant experience.
Duration
Funding expected to continue
Job Summary
Perform administrative duties related to personnel, budgeting, fund management, and procurement. Provide skilled administrative support to the Assistant to the Dean, ARP Director, and departments. Must stay abreast of all UTA policies and procedures in order to serve as backup to other shared services staff and train new team members.
Essential Duties and Responsibilities
- Fund Management – Approve designated departmental purchases, confirm fund availability, review account balances, fund transfers and journal vouchers, resolve discrepancies, ProCard management, process travel, grant and cost center close outs.
- Budgeting- enter annual departmental budget into budgeting system (PBCS), resolve discrepancies, confirm accuracy when budget loads.
- Payroll Reconciliation – perform monthly review and verification of faculty and staff salaries ensuring salaries and distribution rates are accurate.
- Resolves any discrepancies and communicates with employees, HR, and Payroll.
- Personnel-onboard new faculty and staff, e-Form preparation and submissions, approving PTO and staff timesheets, submit FMLA requests, receive and report employee injuries/complaints.
- Submit job postings (for recruitment), process appointments, change of status, terminations, and organizes performance evaluations.
- Prepare monthly reports for Assistant to the Dean, ARP Director, and designated departments, to include ad hoc reporting.
- Provide all ancillary support for departmental graduate advisor including responding to program inquiries, student correspondence, processing course permissions and enrollment. Primarily responsible for graduate applicant tracking and processing of all admission decisions.
- Maintain records on program history including student progress and applicant data.
- Input schedule of classes and coordinate room scheduling, etc.
- Arranges events for designated departments.
- Composes complex correspondence, memorandums, and fliers to distribute to the department and other entities.
- Performs other duties as assigned.
BENEFITS AT UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Required Qualifications
- Bachelor’s degree.
- Two (2) years of upper-level secretarial experience or High School diploma with six (6) years of increasingly responsible administrative, secretarial and clerical or the equivalent experience.
Preferred Qualifications
- Three to five (3-5) years of experience in a large academic department.
- Knowledge of the University’s academic policies and procedures.
- Knowledge of PeopleSoft.
- Excellent communication skills (written and verbal).
- Ability to communicate and liaise with faculty and administrators.
- Efficient and competent working knowledge of Microsoft Office.
- Proficient knowledge of UT Share, MyMav, Blackboard, Mentis, Digital Measures and other various UTA programs.
Special Conditions for Eligibility
Working Title
Administrative Assistant II
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.