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Office of Human Resources
217 E. Redwood Street
Baltimore, Maryland 21201
Direct, manage and control the activities of OHR and HRIS Unit within the Human Resources Division. This unit provides HR-related services for approximately 2,000 employees at Headquarters, 11 facilities, and 35 statewide offices and HR Operations for all teaching staff for the regional Juvenile Services Education System Centers. The incumbent provides managerial support to HR professionals and paraprofessionals within headquarters Facilities offices. This position is the office manager and is responsible for the functioning of the HR Office. This position also provides direct supervision and oversight to an Office Secretary III. This position works in HQ three days per week and teleworks two days per week.
Classification and Employment Services
- Manages any reclassification documents as they come to the Office of Human Resources, checking for errors, confirming correct class codes, minimum qualifications, etc.
- Review and approve the reclassification process through Workday by entering required documentation to DBM, following through with reclass study status, and updating any filled positions when a reclassification is approved (which may include compensation changes), tracking the status of reclasses submitted for approval. Update and maintain tracking system/database for reclassifications.
HRIS
- Evaluate and check for accuracy and quality by generating reports from the HRIS (Workday) and Citrix. For example, bi-weekly report generation will include:
- Positions with Overlap (Monthly)
- SPMS Acting Capacity (Monthly)
- SPMS Bonus and One-Time Payments (ELT Monthly)
Office Manager
- Establish and maintain personnel and medical files for 2,000 headquarters and facilities, 35 field offices, and teaching staff (JSEP).
- Maintains the PIN and MS-22 file.
- Completes Workday transactions (ex. Move Worker, PIN transactions, and etc.).
- Delegate and oversee the Department of General Services Employee Identification Program within DJS.
- Able to create letters, documents and SOP.
- Order supplies as needed.
Experience: Eight years of experience, four years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional experience in HR management work in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist.
Notes:
1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and four years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience.
3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field for up to six years of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
- Experience with Human Resources Information Systems (HRIS), JobAps, and SPS Workday.
- Experience with Microsoft Office Suite (Excel, PowerPoint, Word, Access) Google Docs.
- Experience drafting communications (ex. Letters, memoranda, etc.)
- Experience with FMIS working with a budget and/or procurement.
- Experience with screening applications into JobAps.
- At least two years of experience working for a senior-level administrator or executive.
- Experience meeting multiple deadlines – both short- and long-term.
- Candidates who have at least two years of supervisory or team lead experience is preferred.
Must be a current Maryland State employee.
1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.
2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
The assessment will be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all related experience and education.
For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.
Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.
STATE OF MARYLAND BENEFITS
Online application process is STRONGLY preferred. A paper application may be mailed to the address below or faxed to the fax number below. If you choose fax or regular mail you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin, and the last 4 digits of your SS#. Resumes will not be accepted in lieu of completing the online application or paper application. Applications must be received by the closing date no postmarks will be accepted. Incorrect application forms will not be accepted:
Maryland Department of Juvenile Services
OHR-Recruitment and Examination Unit
217 E. Redwood St., 15th Floor
Baltimore, MD 21202
Attn: Jakiraman Jones
Fax Number 410-333-4188
TTY Users: call via Maryland Relay
Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov. Include the Recruitment Number that is located at the top of the bulletin.
As an equal-opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.
Bilingual applicants are welcome to apply for all recruitments.
DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.