Job Description
Student Services Administrator
(Admissions and Transition)
Candidate Information Pack
Dear colleague
Thank you for taking the time to find out about our Salisbury school and the possibility of working here with us. Sarum Academy would welcome applications for the position of Student
Services administrator with responsibility for Admissions and Transition to join our fantastic team. Our staff have a very real desire to make a difference to the lives of children.
You would be joining a team of committed and supportive staff and the school can offer lots of opportunity to develop and enhance your skills through training and support.
Sarum Academy is a Voluntary Controlled Church of England Academy founded in 2010 delivering high quality, non-selective, personalised education to students aged 11-19 years.
Sarum Academy is a highly successful school with a good reputation; part of the Magna
Learning Partnership Academy Trust. Sarum Academy students make progress above the national average and the Academy secured another Good Ofsted judgement in February
2023.
As a Church of England School our ethos is underpinned by Christian values and principles.
Sarum Academy recognises and celebrates diversity, welcoming students of all faiths and none. A strong partnership with young people and their families is the lifeblood of a warm and happy school, knowing together we can build the foundation of a successful and boundless future for the students we serve.
We are a happy school, one where students feel nurtured and challenged, one that values all members of the community and our growing success and reputation is built on professionalism and the strong partnership of students, staff, parents, governors and schools within the
Salisbury learning community.
To apply, please download the application form via www.sarumacademy.org. If you have any further questions or queries please contact Mrs Dixon in Human Resources on 01722 342437 or recruitment@sarumacademy.org.
Here are the links to our recent videos which will hopefully give you a flavour of what a great place to work Sarum Academy is. https://youtu.be/YjuGnSSVH0g https://youtu.be/6ARdRee49e4 https://youtu.be/mQE8acYOvPM
Thank you again for taking the time to consider Sarum Academy – I look forward to receiving your application.
Mrs Jennifer Moore
Headteacher
The benefits of working at
Sarum Academy
The Academy offers:
A very real chance of making a difference to the lives of young people.
Leadership that cares for its staff and places huge importance on trying to achieve a ‘work life balance’.
An enthusiastic and driven team of teachers and support staff.
Ongoing professional development of the highest standard with possibilities for
teacher training as an employee of the
school.
Work with professionals across the Magna Learning Partnership and the professional development opportunities this enables.
A strong support network both within the school and within the Magna Learning Partnership
Academy Trust.
A fantastic working environment and wealth of resources including full access to ICT.
Job Description
Student Services administrator with responsibility
for Admissions and Transition
Salary Range: Grade G
Spinal Point 13
37 hours per week –Term Time & 1 week only
Responsible to: Operations Manager
Core Purpose:
The post holder will join the administrative team which has responsibility for a wide range of tasks in support of the school‘s administrative functions and interface with the students, parents and the public.
The Admissions and Transition Lead will take responsibility for the full admissions process for the School (Years 7-11) while also providing administrative and practical support for all of the Transition work.
To provide a responsive and efficient admissions service to prospective students, ensuring that all applicants receive comprehensive, impartial and family-centred initial information and advice.
Key Accountabilities: Administration
- Undertake duties to support the range of work undertaken by the administrative team. This includes reception, telephone switchboard duties, reprographics and student service activities.
- Act as one of the key points of contact for student welfare.
- Produce high quality communications to parents, staff and the community through the effective use of ICT.
- Input into designated information management systems (SIMs), use, download and distribute associated output as required.
- Prepare large scale distribution of letters and papers to the parent community.
- Assemble administrative information for the teaching and curriculum support staff.
- Act as a First Aider (Training will be provided)
- Participate in training for the range of work undertaken by the administrative team.
Key Accountabilities – Admissions:
- Manage all applications as received for entry to the School during the academic year including managed moves
- Maintain accurate databases
- Manage initial enquiries to the school and arrange visits and tours with the Headteacher
- Conduct tours of the School when appropriate
- Actively pursue enquiries by engaging in discussions with prospective parents
- Communicate well with staff in the school regarding admissions, especially the pastoral team
- Send out prospective parent communications
- Collate and acknowledge acceptances for all year groups
- Provide termly admissions data reporting on actual and predicted student numbers as required
- Ensure new student details are entered onto SIMS (the School’s software database) and required information regarding timetables and options is made available
- Ensure any leavers are recorded as such on SIMS, including reasons for leaving, and inform relevant parties of all leavers
- Collate and update all information required for new starters and provide point of contact for new students up to them entering the School.
Key Accountabilities – Year 7 Transition:
- To visit prospective students at school – independently or jointly with SEN team to assess need and build positive relationships with both schools and children
- To work with the Headteacher and SLT Lead for transition to plan visits and welcome activities
- To carry out school transition meetings for those students who have accepted places
- To ensure all students receive accurate, accessible information regarding their first day, before the beginning of term
- To act as a point of liaison for schools and families during their child’s transition into school
- To monitor the transition and wellbeing of complex students in the first 6 weeks and flag any concerns to the Head of Year or Leadership Team
- To co-ordinate primary taster days
Other responsibilities:
- Act at all times as an ambassador for the Academy in a manner which upholds its Christian values and ethos and to model behaviour consistent with the Academy’s standards and aspirations.
- Take an active role in the Academy’s pastoral care of students and fulfil a pastoral and mentoring role when required.
- Foster good relationships with parents and the wider community.
- Have an agreed flexible working pattern to ensure that all relevant functions, including extra-curricular activities, are fulfilled.
- Demonstrate a commitment to personal professional development.
- Be subject to performance objectives agreed annually and will be responsible for providing evidence of progress for key accountabilities.
- Carry out such other duties as may reasonably be assigned by the Headteacher.
- Recognise that duties of a post may vary from time to time without changing the general character of the post or level of responsibility entailed.
Person Specification ion Lead
Essential Desirable
Qualifications Minimum of 5 GCSE including Degree qualified
English and Maths
Professional Self-motivated and committed The drive and initiative to
Development to self-development develop own use of new technologies to enhance the work of the administrative team
Experience Experience of working Marketing experience effectively within a team Working with parents and
- Evidence of independent work students
- Experience of effectively Knowledge of school working in a customer focused admissions processes environment Experience with leading a team
- Administrative or clerical experience preferably in a school setting.
Knowledge Proficient in the use of Knowledge of SIMs
Microsoft packages Word Knowledge of mail merge
/Excel and presentational software i.e. PowerPoint,
Publisher.
- Proficient in the use of email
Skills Ability to work in an environment which requires a high level of confidentiality
- Great interpersonal skills and able to talk to groups of students at primary schools
- Attention to detail and proof reading skills
- Effective team member able to work co-operatively with colleagues
- Calm and adaptable with an ability to work within a flexible and busy environment
- Able to cope under pressure
- Good level of fitness
- Good organisational skills
Commitment Development of Church Academy ethos and Inclusive education
- Actively support the Academy’s aims and curriculum development
- Partnership with other school and the wider community including business and industry links
- Extra-curricular activities/ educational visits / out-of-academy learning
Personal Energy, enthusiasm and flexibility
- Good health and excellent attendance record
- Sense of humour and a positive outlook on life
- Ability to work under pressure and determination to succeed
Safer recruitment and equality
Sarum Academy Safer Recruitment Procedure
Sarum Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All applicants will be subject to a full Disclosure and Barring Service check (DBS) before any appointment is confirmed.
Disclosure
Sarum Academy requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non- disclosure may lead to termination of employment. However, disclosure of a criminal record will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred.
Shortlisting
Only those candidates meeting the requirements of the Person Specification (evidenced in the
Application Form) will be taken forward from application.
Interview
Those shortlisted will be invited to attend an interview process which may include (post dependent) lesson observations, tasks or role specific activities; further shortlisting may take place after lesson observations prior to moving forward to formal interviews with the
Headteacher.
During the interview process candidates will be asked to address any discrepancies, anomalies or gaps in their application form.
Reference checking
References from current employers will be taken up for shortlisted candidates, and where necessary employers may be contacted to gather further information.
Probation
All support staff will be subject to a probation period of four months which may, in certain circumstances, be extended by up to 10 weeks. The probation period is a trial period, to enable the assessment of an employee’s suitability for the job for which they have been employed. It provides the academy with the opportunity to monitor and review the performance of new support staff in relation to various areas, but also in terms of their commitment to safeguarding and relationships.
A commitment to encourage diversity
Sarum Academy is committed to eliminating discrimination and encouraging diversity. Our aim is that our workforce will be truly representative of all sections of society and that each employee feels respected and able to give their best. To that end we are committed to provide equality and fairness for all in our recruitment and employment practices and not to discriminate on any grounds.
Job Type: Full-time
Salary: £17,742.93-£25,464.92 per year
Benefits:
- Bereavement leave
- Canteen
- Childcare
- Company pension
- Cycle to work scheme
- Discounted or free food
- Enhanced maternity leave
- Free parking
- Gym membership
- Health & wellbeing programme
- On-site gym
- On-site parking
- Private medical insurance
- Sick pay
Flexible Language Requirement:
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
Application deadline: 28/07/2023
Reference ID: Student Services (Admissions & Transition)
Expected start date: 18/09/2023
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