Reporting to the HR Operations Manager, the HR Operations Assistant will serve as a key member of the HR team with a focus on employee experience, HR Administration, and providing administrative support to members of the Human Resources team, particularly HR Operations, Diversity & Inclusion, and Talent Development.
The Assistant will support key processes such as responding to employee inquiries, invoice management, onboarding, and other administrative tasks within the HR Operations team.
- Assist in managing the HR shared inbox by responding to employee and manager questions on HR programs, policies and procedures, as well as external inquiries
- Lead invoice processing for HR including PO creation, account reconciliation, and AP follow-up
- Assist with onboarding new hires, including communicating with new hires and facilitating and processing new hire paperwork; work cross-functionally with internal stakeholders to ensure a positive new hire experience
- Assist in preparing standard letters and documents for employee communications and documentation
- Enter HR transactional activities in the HRIS for employee changes in a timely manner
- Coordinate weekly New Hire Orientation logistics; present at New Hire Orientation
- Schedule HR meetings and coordinate related logistics
- Assist with the general administration of the Learning Management System (LMS) including assigning and removing training assignments in accordance with company policy
- Support administration in all HR Technology systems, including HR Information System (HRIS), Talent Management System, Survey System, and other HR Technology platforms
- Provide guidance on navigating and utilizing HR Technology to employees and managers
- Manage employee files and required documents to ensure completeness and compliance with policies and various regulatory agencies
- Responsible for maintaining data integrity of employment records
- Generate routine and ad-hoc reports to respond to data requests
- Proactively identify process improvements and ways to automate routine processes
- Bachelor’s degree in business, HR, or related field preferred; High School Diploma or GED minimally required
- 1+ years in a human resources or other administrative support role
- Intermediate to advanced skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
- Accurate and detail-oriented with excellent problem-solving and organizational skills
- Ability to multi-task in a fast-paced environment with changing priorities
- Ability to uphold standards of complete discretion and confidentiality as well as exercise good judgement and integrity in day-to-day decisions
- Experience working in SAP or Coupa highly preferred
- Experience working in an HRIS preferred (bonus points for UKG/Kronos)
- Experience using pivot tables and advanced formulas in Excel preferred
- If you don’t meet 100% of the above qualifications but see yourself contributing, please submit your resume.
Clearway will not sponsor nonimmigrant visas for this position (H-1B, TN, E-3, etc.).
About Clearway Energy Group
Clearway Energy Group is leading the transition to a world powered by clean energy. Along with our public affiliate Clearway Energy, Inc., we own and operate more than 8 gigawatts of renewable conventional energy assets across the country. As we develop a nationwide pipeline of new renewable energy projects for one future, Clearway’s 6.9 gigawatts of operating wind, solar, & energy storage assets offset the equivalent of more than 10.5 million metric tons of carbon emissions for our customers today. Clearway Energy Group is headquartered in San Francisco with offices in Carlsbad, CA; Scottsdale, AZ; Houston, TX; Denver, CO & Princeton, N.J.
Our Commitment to Diversity, Equity, & Inclusion
At Clearway, we create a community that isn’t about being the same – it’s about building a team of unique individuals, with different backgrounds and skill sets, coming together to build something big and make a difference in the world.
Clearway is an equal opportunity employer that values a broad diversity of talent, knowledge, experience, and expertise. We intentionally foster a culture of inclusion that empowers our employees to deliver superior performance to the communities we serve. We encourage minorities, women, individuals with disabilities and protected veterans to join the team. Clearway is a proud promoter of employment opportunities to our Military and Veterans.
Working at Clearway, Hybrid Together
Here at Clearway, we’re committed to balancing flexibility while fostering strong relationships among our teammates. How do we do that? We prioritize new hires based near one of our offices in San Francisco, Carlsbad, Scottsdale, Houston, and Princeton. Our office-based employees typically work together from fabulous spaces on Tuesdays and Thursdays to collaborate & learn, build community, get to know one another, and enjoy company-provided meals and events.
What We Provide
The salary range for this position is $40,000 to $56,000 and is eligible to earn an annual cash bonus, subject to personal and company performance goals. The pay rate for the successful candidate will depend on geographic location, skills, relevant and demonstrated experience, education, training and certifications, and other factors permitted by law.
Clearway offers all eligible employees working 20+ hours per week a comprehensive menu of benefits: generous PTO, medical, dental & vision care, HSAs with company contributions, health FSAs, dependent daycare FSAs, commuter benefits, relocation, & a 401(k) plan with employer match, a variety of life & accident insurances, fertility programs, adoption assistance, generous parental leave, tuition reimbursement, & benefits for employees in same-sex marriages, civil unions & domestic partnerships. For more on Clearway benefits, visit our Benefits Website.