Agency : Department of Transportation
Closing Date/Time: 07/27/2023
Salary: $3,710 - $5,142 monthly
Job Type: Salaried Full Time
County: Peoria
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Agency Mission Statement
The Illinois Department of Transportation is seeking to hire a Human Resources Associate, Option 2
.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
Monday-Friday work schedule- Flexible work schedules are available in many program areas.
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (10) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
30%
1. Performs a variety of highly sensitive and confidential tasks involving payroll administration and diverse personnel-related activities on an ongoing basis.
- Prepares semi-monthly payrolls for Negotiated, Code, hourly and supplemental employees in District 4.
- Performs calculation of back pay, supplemental payrolls, temporary assignment pay, crew chief pay and shift differentials.
- Reviews all Negotiated, Code, and hourly timecards for accuracy.
- Establishes and reviews timecard schedules to correlate with payroll submittal deadlines.
- Assists in district headcount reporting entries to a District Personnel database.
- Reviews and distribution of retirement and Deferred Compensation for processing.
- Performs complex personnel-related typing duties via a computer using Microsoft Word software programs.
- Employment verification of District 4 past/present employees for credit card companies, loan companies, banks, etc.
- Becomes familiar with existing or changing work rules in order to properly verify timecards.
25%
2. Serves as timekeeper for District 4, enters data weekly from employee leave requests and/or verifies leave entries pulled over from the Operations Asset Management Program (AMP) into the Timekeeping System (TKS)
- Spot checks updated records.
- Assists employees with leave time issues.
- Provides information and assistance to other bureau timekeepers regarding timekeeping policies.
- Conducts follow up inquiries to resolve timekeeping issues.
- Maintains employee timekeeping records in accordance with current retention schedules.
15%
3. Develops and processes Personnel Action Forms (PAF's) and enters those changes/updates into the Personnel database.
- Develops and processes CMS-2's which include actions for hiring, salary adjustments, promotions, demotions, transfers, suspensions, leaves of absence and related actions.
- Develops, updates, and maintains employee personnel files, payroll documents, timecards and section files.
- Maintains automated storage of personnel records and verification of employment.
10%
4. Assists employee with necessary forms to retirement system.
- Prepares detailed Death Benefits Summary as well as Lump Sum Retirement Contribution forms as requested.
- Maintains telephone contact with retirement system to verify past employment records .
- Advises Human Resources Representative of any pending legal action for employees attempting to extract monies from the system.
- Assists employees with retirement planning and documentation upon retirement.
10%
5. Provides guidance and assistance to non-technical employees on personnel transactions, payroll, employee benefits, contractual obligations and policy matters.
- Provides responses to external requests for personnel information i.e., Civil Service Examinations, non-technical employment, employment verification and related matters, and Upward Mobility.
- Assists immediate supervisor in administering employee benefit programs.
- Fills in for supervisor in his/her absence.
- Assists with training any new employees in the Personnel Section.
5%
6. Assists in the development of numerous reports
- AFSCME Quarterly Overtime Report, Disciplinary Report, and Suspension Report .
- Processes and initiates annual evaluations for all code employees.
5%
7. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
Minimum Qualifications
1. Requires knowledge skill and mental development equivalent to completion of two years of college, or satisfactory completion of an approved training program.
2. Requires ability to keyboard accurately at 30 wpm.
Preferred Qualifications
1. Prefer extensive knowledge of office practices and procedure.
2. Prefer working knowledge of human resources programs, rules, and regulations.
1. Successful completion of a background investigation.
2. Requires extensive knowledge of arithmetic computations.
3. Requires ability to follow and present facts clearly both oral and in writing.
4. Requires ability to maintain files and clerical records and prepare reports.
5. Requires extensive knowledge of composition, grammar, spelling, and punctuation.
6. Requires ability to instruct, guide and train others.
7. Requires ability to operate commonly used manual and automated office equipment, systems and software and perform routine maintenance.
8. Requires ability to deal with the general public and office employees in a courteous and effective manner and often under strenuous conditions.
The Illinois Department of Transportation is seeking to hire a Human Resources Associate. The successful candidate will perform a variety of highly sensitive and confidential tasks involving payroll administration and diverse personnel-related activities on an ongoing basis. These activities include but are not limited to, semi-monthly payroll preparation for Negotiated, Code, and hourly employees; assists in District headcount reporting entries to a District Personnel database via a computer as well as reviews and distribution of retirement and Deferred Compensation for processing; performs complex personnel-related typing duties via a computer using Microsoft Word software programs; employment verification of District 4 past/present employees for credit card companies, loan companies, banks, etc.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 401 Main St Peoria, IL 61602-1267
Work Office: Office of Highways Project Implementation, Region 3/District 4/Bureau of Administrative Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Job Family: Transportation; Employee Services; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com