Job Summary
Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Secretary IV position in Corporate at The Walt Disney Company might be right for you.
Our administrative professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that brings together the best content with the best brands for breakthrough partnerships and would work with some of the most creative, intelligent, driven people in the business. Join us – apply today!
This position currently reports to the VP, Global Partnership Management & Operations and would also support the VP, Marketing Partnerships & Promotions.
You would be responsible for the day-to-day workings of the leaders you support. Our team is responsible for securing 3rd brand partnerships in connection to Marvel Studios theatrical and streaming titles delivering significant marketing value and revenue via best-in-class creative campaigns and culturally resonant activations. We’re also charged with oversight of Disney’s IP commercialization via licensing clips of our content to interested advertisers. It goes without saying that there will be expense reports, travel planning and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that’s what enables you to become a true partner. In addition to understanding your executive’s business - and business needs - inside and out, you’ll also need deep knowledge of the leadership and workings of Marvel Studios, Disney Corporate Alliances and of related departments across the Disney enterprise. As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:
Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
Review your leader’s schedule to build-in time for things like replying thoughtfully to emails, strategizing on projects/presentations and traveling to their next meeting;
Understand the day’s priorities so you can be strategic about how you direct phone calls and meeting requests;
Schedule conference rooms, meetings and video chats;
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
Draft letters and emails on behalf of your leaders;
Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
Manage large purchase orders and vendor contracts;
Mentor and train new support professionals and interns in hard skills like computer programs, and soft skills like teamwork;
Plan large, high-profile events like off-sites and team-building activities;
Here’s what you will need to be successful in this role:
A minimum of 3 years of experience supporting business executives in large organizations in an administrative role
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
Desire to immerse yourself fully and learn all aspects of your executive’s business;
Ability to multi-task and prioritize deadlines/deliverables;
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
A calm head and steady hand to deal with the unexpected;
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
Complete reliability handling confidential, often highly sensitive information;
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
Very strong organizational skills and extreme attention to detail; and
A highly professional demeanor, positive outlook, resourcefulness, and a can-do attitude.
It would be great if you also had these skills:
Experience at The Walt Disney Company
Experience working in a large public corporation; and
Good knowledge of and interest in marketing, advertising, entertainment, and of course, Marvel!
Education is important to us, here is what we are looking for:
The hiring range for this position in Burbank, CA is $60,352.00 to $80,960.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.