Job Description
INTERIM DIRECTOR OF ADMISSIONS AND RECORDS
The following position is available as an interim assignment for the Cuyamaca College, Admissions and Records Division. The assignment is expected to begin in August/September 2023.
Please submit a professional resume and a cover letter to Jessica Moore at jessica.moore@gcccd.edu
by end of day on Monday, July 24, 2023. Qualified candidates will be contacted for an interview upon review of their materials.
SALARY
Step A: $99,665 annually or Step B: $103,652 or Step C: $107,799
Step placement is based on full-time years of relevant experience in a comparable position in addition to the minimum required qualifications and experience.
START DATE
August/September 2023
STATUS/ASSIGNMENT
Interim/Approximately 6 months
SCHEDULE/HOURS
Monday – Friday / 8:00 a.m. to 5:00 p.m. (hours may vary)
SUMMARY: Under the direction of an assigned manager, plan, organize, manage, and direct the daily operations of the Admissions and Records department. Supervise, train, and devaluate the performance of assigned personnel.
EDUCATION AND EXPERIENCE: Any combination equivalent to: a Bachelor's degree from an accredited institution and three years of, or leadership experience in, programs, departments or divisions within an institution of higher education, with emphasis in Admissions and Records.
Applicants who are protected under the Americans with Disabilities Act due to a disability and require accommodations for completing the application process please notify the District Human Resources Department, 619-644-7632.
SUMMARY:
Under the direction of an assigned manager, plan, organize, manage, and direct the daily operations of the Admissions and Records department. Supervise, train, and devaluate the performance of assigned personnel.
ESSENTIAL FUNCTIONS:
Supervise, train and direct office staff; schedule and assign work; perform the hiring, evaluation and retention of assigned staff.
Supervise and provide guidance to staff in the interpretation of complex laws, rules and regulations related to residency, international student admissions, veteran benefits, and in specialized data processing activities.
Establish overall objectives and plans: initiate and participate in overall program planning; communicate college policies and philosophies to assigned staff.
Manage and coordinate assigned areas to include; admissions, records retention and distribution, attendance accounting, residency, registration, evaluations, international students and veteran affairs; evaluate and recommend equipment and facilities.
Provide information and assistance to district employees, students and others where judgment, knowledge and interpretation of policies, procedures and regulations related to Admissions and Records are required. Participate in public information activities to promote and publicize Admissions and Records activities.
Prepare catalog material, class schedule manuscript and other program information as required; recommend and implement new methods to enhance the college program and enrollment.
Represent Admissions and Records and Student Services as a member of district, site or other committees and task forces.
Supervise the maintenance of files and records required of the office by state, federal and local agencies, including the collection and maintenance of student related data and records.
Administer and implement district rules, regulations, policies and procedures; prepare a variety of state accountability reports.
Participate in internal, federal and state audits a needed; respond to findings and initiate actions as required.
Communicate and coordinate with information systems personnel regarding the development and enhancement of student record systems and other technology applications.
Prepare budgets and submit through appropriate channels for approval; monitor and control assigned program-operating budgets; initiate special fund requests; determine need and priority for capital equipment and other materials.
Assure responsiveness of the Admissions and Records functions to the overall needs of the college, students, faculty and administrators.
Supervise the preparation of required reports; research and compile data for various reports.
Coordinate and facilitate the resolution of student, instructor and staff conflicts and problems.
SECONDARY FUNCTIONS:
Attend conferences as needed to remain current with information and requirements related to Admissions and Records. Act as a liaison with other college departments, education institutions, the community and state and federal governing agencies.
Assist with oversight of department technology needs such as software and website.
Maintain currency of qualifications for area of assignment.
Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
Perform related duties as assigned.
SPECIAL SKILLS OR REQUIREMENTS:
In-depth knowledge of the Education Code, Title 5 and other administrative regulations and the ability to apply these regulations.
Sensitivity to all facets of the community including the needs of various groups which comprise it.
Ability to successfully delegate, ensure adherence to college and district policies, practices and procedures, hold others responsible yet instill confidence among the faculty and staff.
Facilitate communication and understanding of perspectives among faculty, staff, students, and the community, within the framework of a multi-college district.
Commitment to the community college concept, including the open door philosophy and a diverse curriculum for a heterogeneous student population.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
In-depth knowledge of the Education Code, Title 5 and other administrative regulations and the ability to apply these regulations.
Operating procedures of a large complex college Admissions & Records Office or related area.
Computerized database management and software packages.
Principles and techniques of web development.
Management and supervisory theories.
Modern office practices, procedures and equipment including telephone techniques and etiquette.
Diversified recordkeeping techniques.
Applicable laws and regulations, e.g., sections of State Education Code, Title 5, Code of Federal Regulations, Public Employees Relations Board, Labor Codes, Family Educational Rights and Privacy Act.
Technical aspects of field of specialty, including: complex voice response systems; data imaging of records; electronic transmission of transcripts; complete computer based systems as related to an Admissions and Records Office.
Interpersonal skills using tact, patience and courtesy.
Correct English usage, grammar, spelling, punctuation and vocabulary.
ABILITY TO:
Supervise and coordinate the daily operations and activities of the Admissions, Evaluations and Veterans Affairs offices.
Plan and implement departmental procedures involving a variety of interrelated tasks.
Train, supervise and evaluate personnel.
Assign and review the work of others.
Interpret, apply and explain provisions of federal, state and institutional regulations related to admissions, evaluations, attendance reporting, and veteran's benefits.
Plan and organize work; work independently to meet schedules and timelines.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt an effective course of action.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: a Bachelor's degree from an accredited institution and three years of, or leadership experience in, programs, departments or divisions within an institution of higher education, with emphasis in Admissions and Records.
WORKING CONDITIONS:
Admissions and Records Office environment; subject to constant interruptions and frequent interaction with students, staff, and the public.
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