All required qualifications must be documented on application materials
Required Qualifications:
- High School Diploma/GED and four years of related experience. Coursework in a related field may substitute for some years of experience.
- Proficiency with Google Suite and Microsoft Office applications (Forms, Excel, Docs, Sheets, Calendar, Slides, PowerPoint, etc.)
- Knowledge and understanding of office operations and procedures.
- Strong organizational and interpersonal skills
- Ability to maintain confidentiality.
Preferred Qualifications:
- Experience working in an academic administrative setting.
- Familiarity with University financial software and systems
- Familiarity with University policies and procedures
- Demonstrated ability to communicate clearly with faculty, staff, and students.
- Demonstrated ability to operate as part of a team and possess strong customer service skills.
- Experience trouble-shooting tech issues
- Ability to manage and track multiple concurrent projects.
- Strong oral and written communication skills
- Ability to work independently.
- Ability to coordinate several projects simultaneously and meet deadlines.
- Familiarity with video conferencing software (Zoom, Skype, etc.)
Summary of Position:
The Purchasing Reconciliation Coordinator will provide support to the Department of Genetics, Cell Biology and Development by assisting with BioGen Center financial operations. The department is a joint department in the College of Biological Sciences and the Medical School.
Incumbent performs and independently completes projects and/or coordinates programs utilizing broad experience, technical skill and knowledge of organization policies and practices. Exercises independent judgment and discretion.
This is a hybrid role and will be 80% - 90% remote.
Because the Bio Gen Center seeks to increase the diversity of its workforce, we particularly encourage applications from those who belong to groups that have been historically underrepresented in our Center, including those who are Black, Indigenous, and people of color, those with disabilities, and veterans.
Job Duties:
(90%) Purchasing Coordination
- Coordinate and participate in the creation, implementation, and/or modification of computer-based information repositories for required reports, financial systems, and support materials.
- Perform financial transactions including:
- Reconcile purchasing card activity.
- Create requisitions.
- Resolve problems with payments: explain and apply complex university and departmental policies and procedures; resolve issues between vendors and labs; answer accounts payable inquiries from vendors and liaison with the cluster and procurement specialists.
- Prepare journal entries.
- Audit and entry of student reimbursements to follow university policy.
- Perform ISO/ESO billing.
- Coordinate ordering processes, including reviewing purchase requests, preparing requisitions in EFS, confirming status of orders, verifying receipt of items and prices, setting up vendors, training new faculty and staff on process in alignment with University policies and procedures.
(10%) Other Duties as Assigned
- Work closely with accountants to ensure proper accounts and chartstrings are utilized.
- Enter/audit payroll accounting for staff and graduate student appointments.
GCD:
The Department of Genetics, Cell Biology, and Development (GCD) spans a broad spectrum of biological disciplines, including the storage and expression of information (genetics), its translation into the workings of individual cells (cell biology), and the assembly of cells into tissues and organ systems (development).
Our vision for the future of the department embraces three critical strategies: 1) integration of methods and ideas across disciplines, 2) collaborative projects that assemble the people required to achieve that integration, and 3) strategic use of model systems that provide the most powerful experimental access to important biological and medical problems. With our uniquely diverse expertise, these approaches allow us to build upon innovative basic science and to translate fundamental discoveries into direct benefits for society.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.