Job Summary
The Alliance for Physician Leadership Program Manager works closely with the APL program director on various aspects of program management, academics, development, branding, recruitment, and accreditation. APL is one of the oldest programs in JSOM, with over 500 alumni and about 95 active physician students. It is among the top programs 5 nationally for physicians. This position requires an individual who enjoys networking with prospective students, collaborating with a wide range of UTD faculty and administrators, communicating with students and alumni, academic innovation, and exhibiting a willingness to assume additional responsibilities with a positive attitude. This position also requires a unique level of expertise, professionalism, and maturity since all prospective and current APL students are executive physicians (average age is 47). The Program Manager supervises student workers and support staff. Faculty oversight is provided by the Director with the support of the Program Manager.
The APL Program Manager performs complex tasks, works independently, yet collaboratively, and demands academic experience, along with excellent people/communications skills. The APL Program Manager is responsible for the day-to-day operations of APL including managing program profits/losses, forecasted budgets, academic compliance, student admission/enrollment, student engagement, and program development. Essential functions include managing (new and sustaining) projects and delegating tasks to successfully maintain and grow graduate academic programs according to semester and annual calendars. Establishing and maintaining trusted relationships with UTD administrators across all campus entities is a must.
Minimum Education and Experience
Bachelor’s degree; Five to seven years experience in a field relevant to the program; or any equivalent combination of education and experience.
Preferred Education and Experience
Master’s degree and 5-7 years of related progressive experience; established expertise in higher education developing, implementing and managing academic programs. Demonstrated record of success in relationship building and management.
Essential Duties and Responsibilities
- Expert advisor to the Director.
- Represent Director in various forums when required.
- Supervision of support staff.
- Serve as academic advisor for incoming and current students in the APL program.
- Manage student graduation processes.
- Manage projects and processes related to the daily operations of the APL executive education academic graduate program and its customized courses, both online and in-residence.
- Manage student/alumni processes, budget, contracting, purchasing and curriculum. All in coordination with the Director.
- Plan and prepare annual APL budget ($1.8 million for FY23); monitor and track monthly revenue and expenditures; review areas of cost efficiency with APL program director. Evaluate program profit and loss management.
- Execute MOUs and stipends with faculty according to agreed-upon rates.
- Provide oversight of student application and admissions processes, including recruitment, facilitating applications and formal university admission; conduct new student orientation and work with students on individual degree plans; advise students on degree options and guide course mapping.
- Serve as primary point of contact for all academic-related activities with prospective and current APL students; investigate, interpret and communicate university policies and procedures with students and staff in APL program; In coordination with the Director, evaluate program offerings and course content.
- Identifying and implementing continuous improvement of departmental processes to evaluate inefficiencies, academic degree programs, including course syllabi reviews, course curriculum reviews with faculty, course coordination in eLearning, and faculty communication.
- Development and use of customized course and program evaluations to develop the annual academic assessment process; communication of findings to program staff and faculty.
- Monitor and update APL catalog content; coordinate logistics and documentation for the approval and addition of new courses.
- In coordination with the Director, creates APL Program marketing materials and website content to align with program recruiting strategies initiatives, managing marketing and web-based correspondence with prospective/current students and alumni.
- Develop and maintain relationships with prospective and current students, alumni, faculty, Jindal School administration and individuals across the various related student support offices. Skilled in navigating university policies and communicating recommendations with APL staff and students. Serve as liaison between APL, UTD full-time faculty and adjunct faculty.
Physical Activities Working Conditions Additional Information
Preference will be given to internal applicants.
Remote work for future availability
After the probationary period, this role may be eligible for a hybrid (one remote day per week) work schedule, subject to business needs and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.
What We Offer
UT Dallas is an Equal Opportunity Employer. We are committed to fostering, cultivating and preserving a culture of diversity and inclusiveness. We offer an employee-friendly work environment with a comprehensive pay and benefit package including:
- Competitive Salary
- Tuition Benefits
- Internal Training Opportunities
- Medical Insurance – including 100% paid employee medical coverage for full-time employees Dental Insurance
- Vision Insurance
- Long & short-term disability
- Retirement Plan Options
- Employee Wellness Program
- Employee Assistance Program
- Paid time off
- Paid Holidays
- Employee Resources Groups
- and…so much more!
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About UT Dallas
The University of Texas at Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas and perspectives is crucial to our vision and mission. A charter member of SEA (STEMM Equity Achievement) Change, UT Dallas is a place where members of the community are welcomed, treated fairly, and encouraged to their pursuit of excellence.
What You Should Know
UT Dallas is ranked among the “Best of the Best Colleges” for LGBTQ Inclusion by Campus Pride. The Office of Diversity, Equity and Inclusion hosts a variety of programs and leads initiatives toward efforts to cultivate a culture of equity and belonging for all members of the campus community. “LilyPad” lactation facilities are located throughout campus for private use by nursing parents. The University currently supports nine Employee Resource Groups (ERGs) that are communities of faculty and staff from various identities along with advocates and allies (e.g., Black Faculty and Staff Alliance, Universal Access ERG, Military and Veteran ERG).
Special Instructions Summary Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.