Job overview
Due to the current post holder moving to a different role within the department, we are looking to recruit a new member to our team. The Digital Health Records team undertake a wide range of duties including providing an admission service for some of our inpatient areas and a patient location enquiry service handling calls from the general public and other organisations. The team manage the provision of both paper and digitised patient records at NUH, responsible for the daily collection, preparation, scanning and quality assurance of patient health records.
This is an interesting opportunity for enthusiastic and conscientious individuals who have proven office administration and IT skills. The role requires excellent communication skills and attention to detail is paramount. Post holders must be strong team players who can work efficiently with colleagues within the DHR team, whilst liaising with staff from all departments across the wider hospital.
Main duties of the job
In addition to the below summary you will need to familiarise yourself with the full job description and person specification documents attached to this advert.
Admissions – updating the Trusts IT systems with admission information.
Public Enquiries – handling telephone calls regarding the location of patients.
Release of information – provision of paper or digital case notes to NUH and other organisations.
Collection Service – collecting patient health records from wards and outpatient services and packaging the ‘Thin Files’ for either internal or onward offsite scanning.
Scanning patient records – onsite tracking and scanning of patient records deemed suitable for onsite scanning
Quality Assurance – checking a percentage of scanned records to meet the required BS10008 quality standards for availability, authenticity & integrity.
Working for our organisation
The DHR Team ensures the provision of digital and paper patient health records to the Trust. This is an exciting time to be part of Digital Services at NUH as we continue our digital transformation.
In addition to the below summary, you should familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
- Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.