Job Description
Salary: £20,048
Location: Palmer’s campus, Grays, Essex
Hours: 37 hours per week. 52 weeks a year
Contract: Permanent
REF: SR1257
Main Duties:
- Manage the day-to-day operation of the reprographics department service.
- To offer and help assist all staff with photocopying, scanning, and printing needs.
- To ensure that all copiers are serviced regularly and are in good working order.
- To arrange for the repair of all copiers as agreed by the Line Manager.
- To carry out the ordering and stock checking of paper, toner, staples, laminating pouches for all campuses.
- To ensure all deliveries are accounted for at all campuses and invoices are directed to the Finance department.
- To ensure that all copiers are replenished with paper / staples / toner.
- To use and help maintain the printing software to ensure reprographics service is always available during the college hours.
- On a monthly basis send over all charges to the Finance department which include tasks such as, items taken or used from the reprographics stores, franking machine use, and requests for printing.
- To submit meter readings for the copiers to external contractors as and when required.
- Assist and help train staff how to use the copier machines.
- Negotiate cost of supplies to ensure sustained price savings for reprographic resources across the college.
- To help and assist the college community with layout and design requests for posters, leaflets, and booklets.
- Help and assist IT and the Line Manger to maintain and or develop the college print strategy.
- Advise all staff users on copyright law.
- Be responsible to always maintain a safe working environment.
- Assist with the shredding of any confidential waste and ensure it is removed securely via the Estates department.
- Ensure the franking machine has credit and is topped up as required. Also ensure there are enough labels and ink and arrange servicing and report any breakdowns.
- Any other duties compatible with the post which may reasonably be required from time to time.
- Manage the day to day mailroom functions.
- Collect and sort incoming post and place in the relevant pigeonholes.
- Notify staff of any incoming parcels and assist staff with outgoing parcels.
- Frank items left in ‘Franking tray’ as required and charge to the relevant department.
- Deal with any recorded delivery requests.
- Liaise with Royal Mail for changes in collection times or college closures.
- To comply with all College Policies and Procedures in particular those relating to Finance, Personnel, Health and Safety, GDPR, and Equality & Diversity.
- Has an understanding that safeguarding is a shared cross college responsibility. Takes ownership of embedding safeguarding practices into their remit as appropriate to their role within the organisation
WHY CHOOSE US:
Our strategy is to create a Career Focused, Digital Learning environment, ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are proud to be selected as finalists for the AoC Beacon awards for effective use of digital Technology in FE. Providing a high achieving, focused learning environment allowing our students to achieve the grades they need for higher educations, or the skills and aptitude required to secure a suitable role in their chosen career. Our college is set in the leafy suburbs of Essex, with easy access to surrounding areas and amenities, we are based in a well-connected location both by road and rail.
WHAT WE OFFER:
- A dedicated and friendly team of professionals who are keen to develop and learn.
- Excellent pension provision
- Annual Staff Awards
- CPD days - opportunities to grow and development through mentorship and coaching
- Free onsite parking
- Generous pension scheme (Local government pension scheme)
- Eye care vouchers
- Onsite Starbucks & Restaurant
- Well-being days & activities
- Electric Vehicle Scheme*
- Discounted gym membership.
- Fully immersive teaching rooms allowing online teaching simultaneously at multiple locations.
*subject to terms and conditions
This role is considered exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.
Shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children. Self-declaration is subject to Ministry of Justice guidance on the disclosure of criminal records, further information can be found on GOV UK
USP College is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, we therefore expect all staff to share this commitment. The successful applicant will be required to undertake an enhanced disclosure via the Disclosure and Barring Service, and any other checks that the role requires to ascertain suitability of working with children.
We will hold and process any personal data, including sensitive (special category) personal data, relating to you in accordance with our legal obligations, in the manner set out in the Privacy Notice for staff and in accordance with our Data Protection Policy, which is set out on the College’s website, found here. You should familiarise yourself with our Data Protection Policy (and all other subsidiary policies to it) and comply with them at all times. Neither the Privacy Notice for Staff nor those policies form a part of your contract of employment.
Job Type: Full-time
Salary: £20,048.00 per year
Benefits:
- Company pension
- Free parking
- Gym membership
- On-site parking
Schedule:
Ability to commute/relocate:
- Grays, Essex: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Reference ID: 1257
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