Company Description
On May 31, 2023, Viasat completed its acquisition of Inmarsat, combining the teams, technologies and resources of the two companies to create a new global communications partner.
About Viasat
Viasat is a global communications company that believes everyone and everything in the world can be connected. With offices in 24 countries around the world, our mission shapes how consumers, businesses, governments and militaries around the world communicate and connect. Viasat is developing the ultimate global communications network to power high-quality, reliable, secure, affordable, fast connections to positively impact people's lives anywhere they are—on the ground, in the air or at sea, while building a sustainable future in space.
Chief People Office
The Chief People Office (CPO) comprises a HR Business Partnering function who deliver people services with the support of the Centres of Excellence – Reward, Resourcing, HR Services & Systems, Organisational Effectiveness & Engagement & Communication and Real Estate & Facilities. Our purpose is twofold; to drive business performance and enabling our people to be brilliant.
Qualifications
Key Responsibilities of the position
- Assisting in ensuring the Logistics Department and Goods in Mail room is managed and run efficiently and effectively on a daily basis and all customer service standards within the business are met.
- Assisting in ensuring the Logistics Department is run efficiently & effectively providing a high service level to all Inmarsat staff across the business globally.
- Ensuring processes are maintained in the mail room, goods are checked and recipients are kept up to date with goods in and out of the mail room
- Maintaining stock levels and dealing with housekeeping for logistics/mail room/loading bay
- Managing off site storage in and out of City road
- Continuous improvement to ways of working within good in, ensuring a slick operational process
- Completing shipping paperwork by making sure all documentation is completed correctly to meet all HMRC/BIS standards.
- Ensuring that all Department data is updated/completed correctly & filed/recorded accordingly on the Logistics shipping register.
- Managing the online shipping system throughout the business globally ensuring that all shipments are up to date on a daily basis.
- Coordinate shipments from door to door providing relevant updates for the team.
- Intrastat – Ensure that intrastat declarations are completed on a monthly basis for Burum, Fucino & Nemea, liaising direct with each site and finance.
- Paumalu, Hawaii Reporting - ensuring that all shipments received are declared on a monthly basis direct with the Paumalu site.
- HMRC Deferment – Manage and monitor all import VAT & Duty in respect of all consignments imported into the UK. Liaise direct with HMRC and finance department to ensure that the correct amounts Duty & VAT are paid each month as per the VAT certificate.
Relationship to others
- Reporting to the Logistics Manager
- Overseeing and managing the Goods in department at 99 City Road
- Liaising with internal departments with regards to all aspects of Logistics
- Liaising with Inmarsat contacts situated at all Inmarsat sites/offices globally
Decision Making
- Ensuring that all shipping paperwork is correct and compliant at all times.
- Demonstrating the ability to manage the logistics department in the absence of manager.
- Assessing and prioritising the activities carried out within the Goods-In Department
- Identifying the shipment and deciding on the best price for freight costs on all Inmarsat shipments.
- Classifying the equipment being shipped and ensuring that all shipments are compliant from an export control perspective.
- Identify if the equipment to be shipped is subject to the transport of dangerous goods IATA regulation.
Essential Knowledge & Skills
Demonstrable experience within the Logistics, Shipping or Freight Forwarding industry is essential as the position is an important coordinator role which is crucial in supporting the Logistics Manager and Assistant manager in ensuring that the Logistics department has full support in enabling the department to provide an effective customer service to the whole business on a global scale.
All candidates should possess the following:
- An understanding of UK Export control compliance procedures
- Awareness of Customs process codes (CPC) & Customs HS Codes.
- In house Logistics experience in a busy working environment.
- The ability to work on your own and manage the department in the absence of the Logistics manager.
- Good command of the English language, both written & oral
- Drive and enthusiasm, and the willingness to take on additional responsibility within the coordinator role.
- Good interpersonal skills with the ability to work as part of a team and to display flexibility, initiative and cooperation.
- Computer literate – Microsoft Word, Excel and Powerpoint.
Additional Information
You must be eligible to work in this location advertised.
Our culture and ways of working
Our values define Inmarsat’s culture and represent what we believe in. Inmarsat employees aspire to behaviours that support our values, which create a stronger working environment and lie at the heart of our continued success as an organisation.
- Customer – we provide a unique value to our customers
- Accountability – we take ownership, we deliver results, and we keep our promises
- Respect – we collaborate, we embrace and celebrate diversity and we value difference
- Excellence – we create bold solutions for our customers and put quality at the heart of everything we do
We also value and encourage a healthy work-life balance, so we offer flexible working wherever possible. Depending on the operational requirements of your job and your team, we can offer compressed hours (nine-day fortnight), hybrid office-remote working, and flexibility during your working day to take care of personal commitments.
Diversity
At Inmarsat we want the best people for the job, and we warmly welcome applications from you if you’re suitably qualified and eligible, regardless of your sex, gender, age, race, ethnicity, disability, sexuality, gender identity, neurodiverse qualities, religion or belief, marital status, pregnancy, or maternity status.
Inmarsat is signed up to the Halo Hair Code, which aims to protect employees who come to work with natural hair and protective hairstyles associated with their racial, ethnic, and cultural identities.
To give you the best experience possible during your application process and interview, we can make adjustments. For example, if you’re visually impaired we’ll happily meet you locally and help you find your way to our office, or if you have neurodiverse qualities, we can provide you with additional support to help you prepare for your interview. Please let our Resourcing Team know if there are any ways in which we can support you.