Job Description
Senior Administrative Analyst - 1823
You must apply in our website by following this link
--- > https://careers.sf.gov/l?go=ADbqoUN9
Contact: Randy Shine at randy.shine@sfdph.org if you have any questions!
Company Description - San Francisco Department of Public Health
- Application Opening –Tuesday, June 6, 2023
- Application Deadline –Interested applicants are encouraged to apply immediately as this job ad may close at any time, but not sooner than Wednesday, June 21, 2023
- Salary: $110,630 - $134,446 yearly
- Appointment Type: Temporary Provisional (TPV)
Temporary Provisional (TPV) appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment. Provisional appointments may not exceed three (3) years.
The current positions are with the Department of Public Health’s Center for Data Science and Public Health Emergency Preparedness and Response (PHEPR) Branch but the qualified pool resulting from this recruitment may be used to fill current and future 1823 TPV positions with the Department of Public Health.
- 1823 Senior Data Visualization and Reporting Analyst (4 positions)
- 1823 PHEPR Project Manager (1 position)
Under general direction, the Senior Administrative Analyst is responsible for directing and performing difficult, complex, and/or sensitive projects for departmental management, such as: plans, organizes, leads and/or participates in complex, sensitive, and detailed analytical work in the areas of budget, financial/fiscal, economic, data analysis, legislative and administrative policy and/or contract administration.
- Researches, analyzes and makes policy recommendation on special projects or highly visible public issues; may direct complex financial or operational activities; responds to informational requests, including those of a highly sensitive nature, and may represent the department to the Mayor's office, Board of Supervisors, Controller's Office, other city officials, outside agencies and the public; acts as executive assistant and provides administrative analysis to high-level managers or a department head.
- Coordinates, develops, manages and monitors a departmental budget of moderate complexity or assists in the development and management of a departmental budget of greater complexity; negotiates budget proposals within the department and with the Mayor's Office, Board of Supervisors and other agencies; prepares budget line item narrative, analyses, recommendations, and justifications for annual and supplemental requests; assists management in the budget development process, monitoring of the budget, budget reporting, and interpretation of budget-related documents.
- Analyzes trends in budget expenditures and revenues, prepares financial/statistical reports for management, Mayor's Office, Board of Supervisors, Controller's Office and various funding agencies; coordinates and monitors departmental reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required.
- Coordinates the activities related to the application for, and management of multiple source capital projects and/or grants; monitors detailed and complex budgets, ensures expenditures remain within budget, and shifts funds within guidelines; coordinates and monitors reporting to funding agencies including the subvention of funds to contracting organizations and justifies that funds are used as required; may coordinate the preparation of city-wide single audit report.
- Plans and performs economic and/or financial analyses including forecasting, revenue and/or expense projections, analysis of capital requirements, calculation of debt capacity, evaluation of financing alternatives; rate analysis, modeling and cost/benefit analysis; prepares reports with financial/policy recommendations and appropriate supporting documentation; may assist in the preparation of audit schedules and financial statements.
- Analyzes and interprets existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department; advises management and prepares recommendations with appropriate supporting documentation regarding how to comply with new regulations, mitigate adverse action against the department or maximize potential revenues; develops, implements and monitors new and revised reporting systems required by legislation.
- Analyzes existing and proposed programs, administrative policies and procedures as well as organizational problems; conducts difficult and detailed studies; identifies administrative problems, determines methods of analysis, and identifies trends; analyzes qualitative and quantitative data; prepares and presents reports with recommendations and appropriate justification based on studies and surveys; may coordinate the implementation of new systems and/or procedures.
- Prepares Local Business Enterprise (“LBE”) and contract status reports; conducts competitive contract vendor selection processes including public bids and requests for proposals, distributes and places advertisements and public notices for contracts; processes moderate to highly complex contracts including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification; provides information to staff from Purchasing, Human Resources, and the Administrative Services Office; and provides training and technical assistance to staff and contractors on departmental and City contracting policies, procedures and requirements.
- Prepares cost estimates and terms for new and existing contracts, for proposed change orders and modifications; reviews contract provisions, conducts site visits, and meets with engineers/inspectors/program managers to develop cost estimates; meets with contractors to negotiate requests for additional costs; assists in analyzing costs related to change orders and modifications; maintains data and information resources on current industry cost standards for materials, equipment and labor; establishes and maintains contact with sources of information including vendors, labor unions and governmental agencies.
Performs other duties as assigned.
How to Qualify ?
EDUCATION: Possession of a baccalaureate degree from an accredited college or university;
AND
EXPERIENCE: Three (3) years full-time equivalent experience performing professional-level analytical work.
- Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas.
Substitution:
- Possession of a graduate degree (master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
- Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years).
Job Type: Full-time
Pay: $110,630.00 - $134,446.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: Hybrid remote in San Francisco, CA 94102
Apply Here
About San Francisco Department of Public Health
CEO: Barbara Garcia
Revenue: $1 to $5 million (USD)
Size: 5001 to 10000 Employees
Type: Government
Website: www.sfdph.org/dph/comupg/aboutdph/jobs
Year Founded: 1988
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