Title: Business Operations Analyst
Hiring Range: Negotiable to $75,000
Pay Band: 5
Agency: VA Information Tech Agency (VITA)
Location: Richmond, Virginia
Agency Website: vita.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia IT Agency (VITA) is seeking a Business Operations Analyst. The Business Operations Analyst will directly support the Directors of Web and Application Services and perform operational support for the Enterprise Solutions Group. This role will report to the Project Management Office Manager and reside within the Project Office.
The Business Operations Analyst will:
- Directly support the Directors of Web and Application Services
- Analyze data; review status updates, reports, deliverables and other data for consistency and completeness, make recommendations on what actions should be taken
- Perform departmental finance & budget development
- Draft presentations, and support the creation of departmental communications
- Create reports, maintain reports, and disseminate them as required
- Responsible for planning, scheduling meetings and taking notes, and distributing notes
- Responsible for logging action items and notifying owners of action items, and tracking actions to closure
- Provides administrative support, responsible for ensuring data is captured and stored in proper locations
- Manage and configure Teams and SharePoint sites
- Tracks multiple agencies compliance with security remediation efforts
- Assists with forecasting and billing of VITA Services (AIS) to multiple agencies
- Provide BI reporting
- Coordinates training and documentation
- Consolidate documentation to streamline knowledge repositories
- Perform some limited contract analysis, and work on special projects as needed
- As needed - assume limited project coordinator roles for limited engagements in Project Office projects.
Minimum Qualifications
- Business Analyst experience.
- Administrative support experience for senior leaders.
- Results oriented with strong work ethic and ability to multi-task.
- Ability to work with multiple stakeholders, facilitating collaboration and consensus.
- Exceptional organization, interpersonal and communication skills (both oral and written).
- Skilled in oral and written communication as it pertains to technical information, interpreting complex data.
- IT experience,
- Experience using MS Office applications: PowerPoint, Excel, Word, Outlook.
- High school graduate.
Preferred Qualifications:
- IT project experience as either a project team member or a project coordinator.
- Experience working in a state agency IT Group.
- Experience creating Teams and SharePoint sites,
- Knowledge of BI Reporting.
- Awareness of SEC501,SEC 525 and SEC 520.
- Project Management or IT certification; PMP, Certified Associate of Project Management (CAPM), CSM, ITIL).
- College Degree or Military experience.
Special Instructions:
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Applicants must consent to a fingerprint background check.
State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.
Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.
VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.
About the VITA Culture
When you join the Virginia IT Agency (VITA), you are joining an agency with a mission to hire the very best. We are a workplace that highly values the contributions of a diverse group of people. We are seeking bright, energetic and talented people to be members of our team. In return, we offer a dynamic workplace that presents opportunities for advancement and learning new skills. Join us as we solve challenges that directly impact the citizens of the Commonwealth.
Contact Information:
Name: VITA Talent Acquisition
Email: VITAhr@vita.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.