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About the role and our team

Join our team based at Noble’s Hospital as a Clinical Administration Assistant!

Within this role, you will provide a full range of general administrative support to the Clinical Secretarial Teams.

You’ll be part of our small and friendly Clinical Administration Team, playing a key role ensuring patient letters are scanned to their medical records and are posted to them and their GPs. As well as this, your day to day responsibilities will include:

• Scanning referral documentation into electronic forms
• Processing correspondence and other patient documents
• Ensuring post is opened, sorting and acknowledged – manually or electronic
• Identifying and maintaining stocks of stationery and office supplies
• Answering telephones and responding to queries within remit, from patients, Nurses, Doctors, Clinical Secretaries, GP surgeries etc.

We’re looking for someone who is self-motivated, willing to learn and has a flexible approach. If this sounds like something you’d enjoy, we’d love to hear from you!

What can this role offer me?

You’ll receive full on the job training and you can take advantage of the excellent opportunities we provide for personal and professional development. This includes the use of our Learning, Education and Development Centre and the fantastic range of fully funded courses we support.

If working flexibly is important to you, you’ll be happy to know we operate a flexi-time system making it easier to reclaim any additional hours worked and to fit your other commitments around your work life.

Free onsite parking will also be available to you.

To find out more about the benefits you can enjoy by working with us, download our benefits guide from the bottom of the advert.

Do you know someone who could be perfect for this role?

Let them know about this vacancy and refer them via our new Employee Referral Scheme!

You’ll receive £500 (in two equal instalments and subject to conditions) for making the referral, if the person you referred is offered the role!

To ensure you receive payment for your referral, the person you refer just needs to indicate the referral on their application form by selecting ‘Isle of Man Public Service Employee Referral Scheme’ in the ‘Where did you hear about this vacancy’ section, and providing your name as the referrer.

To ensure referrals are eligible, and to find out more about the terms and conditions of the scheme, you can download the scheme policy here.

How to find out more and apply

For more information please see the attached job description and person specification, alternatively contact Hazel Boswell on 01624 650810.

Applications for this post will be accepted up to midnight of the closing date specified. You’ll need to upload your latest CV to your application, and we recommend that you also include a cover letter that explains your motivations for applying, and that demonstrates your suitability for this post. If you have difficulties applying online please contact the Recruitment Team on 01624 686300 or by email at helpmeapply@gov.im.

Additional information

Please note a basic police check is required for this post, which the Manx Care will cover the cost of for you. Please note if you have lived for more than 6 months outside of the UK in the last 5 years, you will be required to obtain a Letter of Good Standing from the appropriate authorities in the relevant locations, please read the guidance about how to obtain this letter.

A relocation package and interview expenses are not available for this role.

Manx Care is committed to creating smoke-free spaces and is ‘proud to be smoke free’ as part of the overall Isle of Man Smoke Free 2030 ambition. As of April 1st 2021 smoking is no longer permitted on our Manx Care & DHSC sites, including nursing, residential and EMI units around the Island. For support and advice on abstinence from smoking, please contact Quit4You on 642404 or Quit4You@gov.im.

We support flexible working and equality, diversity and inclusion in our recruitment

The Isle of Man Public Service is committed to creating an inclusive culture that celebrates equality, diversity and inclusion. We understand how a wide range of views and experiences can benefit us as we work together for the Isle of Man. We welcome applications from diverse backgrounds and would encourage you to apply.

The Isle of Man Public Service is an equal opportunities employer which supports and promotes flexible working. We understand its benefits in improving work-life balance and supporting health and wellbeing and, in its different forms; it is widespread throughout the Public Service. We are happy to discuss part-time or flexible working arrangements, including job share partnerships, for our roles (where possible) and if interested you should discuss this with the Hiring Manager.

Find out more about where a career in the Isle of Man Public Service could take you at hr.gov.im/careers.